Why I switched from AddEvent to Let's Calendar

In the ever-evolving world of digital scheduling, the way we handle calendar invites has changed dramatically. What started as a simple “add to calendar” button has now become a complex task of managing global attendees, time zones, and event personalization.

This post shares my experience transitioning from my previous calendar tool and the lessons I learned about optimizing bulk calendar invite workflows.

The Problem With Simple Tools in a Complex World

Managing calendar invites sounds easy — until you have to do it at scale. I was organizing recurring events, internal town halls, and client webinars every month. What used to work — sending one-off calendar links — became inefficient and unscalable.

Here’s where problems arose:

• No easy way to send bulk meeting invites

• Manual time zone errors

• No RSVP tracking

• No control over follow-up reminders
  

Why I Re-evaluated My Workflow

What triggered my shift was a combination of time waste, errors, and growing responsibilities. When trying to send mass calendar invites to teams across departments and time zones, I found that a basic toolset couldn't keep up.

The Must-Haves for Calendar Management Today

I created a checklist of needs for my updated approach:

• Ability to send bulk calendar invites from a single dashboard

• Calendar-native entries for Google, Outlook, and Apple users

• Time zone handling built-in

• Support for bulk meeting invites to segmented lists

• Embeddable add to calendar buttons on websites and emails
  

Scaling Without Losing Control

When you're responsible for thousands of recipients, the only way forward is automation. But automation doesn’t mean losing the personal touch — it means building smarter systems for recurring invites, RSVP tracking, and calendar visibility.

Now I manage my sessions through a strategy that emphasizes:

• Clean, direct calendar entries

• Real-time response tracking

• Automated rescheduling when needed

• Efficient mass calendar invite handling
  

Final Takeaway

Whether you’re a marketer, HR lead, or event coordinator, how you manage calendar invites impacts attendance and trust. A modern calendar strategy should let you:

• Schedule and send bulk meeting invites in minutes

• Automatically adapt to time zones

• Personalize without adding friction

A few workflow changes made my calendar systems smoother, smarter, and more effective — and that made the switch worth it.